Grants and Contracts

The Steward Observatory Grants Team is responsible for pre-award, post-award as well as approving most transactions on grant and fixed price accounts. Our team prepares and/or reviews an average of 150 proposals per year and monitors 380 grants and contracts.

Please contact our Grants Team at  so-research@list.arizona.edu or contact us below:

Jennifer Pierson, Manager of Grants & Contracts

Kira Joslin, Research Administrator, Preaward / Postaward

Sara Gordon, Research Administrator, Postaward

SO Research Group Program/Project Admins:

Rosie Johnson, Theoretical Asrophysics Program (TAP), Black Hole PIRE

Kim Chapman, Center for Astonomical Adaptive Optics (CAAO)

Kehinde Femi-Adeleye, EOS / Dr. Daniel Apai

Amanda Lohmeller, IR / NIRCAM

PRE AWARD

Please alert us as soon as possible when planning a proposal. The Grants Team will assist you with reviewing the solicitation, proposal preparation and submission. Please contact as soon as possible so that we may start a budget for you. Please remember to include the solicitation information in your request.

Please note that the UA requires an internal proposal in the UA Research system (UAR) to accept any funds sent by a sponsor. All proposals must be routed in UAR in conjunction with the Sponsor system (NSPIRES, STGMS, FASTLANE, etc). There is a 3-day internal deadline, which means we must have the proposal submitted and fully approved in UAR along with submission in the Sponsor system 3 business days before the solicitation deadline.

PROPOSAL CONTENT (Basic for UAR routing, does not include sponsor requirement):

• Budget -  (Templates: 1 yr - 2 yr - 3 yr   - 4 yr - 5 yr *Contact us for major / large proposal spreadsheets)
• Budget Justification (Templates: NSF Budget Justification - NASA Budget Narrative
• Summary or Statement of Work (SOW)

POST AWARD

Please communicate with us regarding your accounts and any no cost extensions. We regularly review accounts, provide summaries and projections, take care of transfers and position funding, as well as many other post award tasks. We maintain daily contact with UA Sponsored Projects and will alert you of any outstanding reports or deficits.

What are Effort Certs? Error Certifications (electronic after-the-fact activity reports) are a summary of pay on federally sponsored accounts. At UA, this is done every 6 months (Jan-June and July-Dec). Fiscal Officers and PI's have 30 days to review and approve.

VALUABLE LINKS

UA’s Research Gateway (UAR): https://rgw.arizona.edu/

New Investigators: https://rgw.arizona.edu/welcome-new-investigators

Institutional Information: https://rgw.arizona.edu/administration/institutional-information

UA’s UAccess System (this includes the financial, research, and employee systems): https://www.uaccess.arizona.edu/